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A Division of the International Studies Office

Check In and Orientation Registration

You are required to check in with the International Studies Office no later than 30 days after the start date indicated on your DS-2019 (see box #3).   Failure to meet the 30-day window results in the immediate and automatic cancellation by the U.S. government of your DS-2019. If this occurs, your DS-2019 becomes invalid even if the expiration date in box #3 is in the future.

The check in process will be on-line until further notice.  Due to the Coronavirus pandemic University offices, including the International Studies Office, are not staffed on Grounds.  Staff are working remotely for the health and safety of all.   You will need to do the following:

1.  Read the reporting requirements and regulations for the J-1 program linked here:  https://issp.virginia.edu/regulations-and-reporting-requirements

2.  Access your Scholar profile ISSP Connect

3.  Update your personal information with the following required fields:

  •  local residential address
  • U.S. telephone number (if you do not have a personal U.S. telephone number use your department's phone number.  This field will need to be updated once you obtain a personal US phone number
  •  perferred e-mail address

In your profile go to the Requests Tab and click on the Submit Arrival Documents. 

1. Complete the information screen and upload the following dcouments:

  • passport ID page and visa stamp
  • passport page with arrival stamp from the Customs & Border Patrol (CBP):        

                                          

  •  I-94 arrival record print-out (can be obtained after arrival from the CBP website here.
  • DS-2019

2.  Complete the information screen under the Requests tab for Insurance Documentation:

 Upload a copy of your insurance confirmation.

Your insurance confirmation description must be in English, must include the start and end date for your policy and must list the coverage included in the policy that verifies all required elements are included in your policy.

Insurance must be effective for the duration of the program as listed on the DS-2019 form.  If you are receiving insurance through the University as a benefit of your employment you do not need to attach additional verification for the check in unless the start date of your employment is NOT the first of the month.  You will need to provide evidence of coverage for the period of time beginning with the start of your employment through the date that your UVa insurance becomes effective on the first of the month following the start of your employment.

You are also required to upload documents for your spouse and/or minor children with J-2 status. 

Specific insurance requirements are listed here:  J-1/J-2 Insurance Requirements