Express Shipment of Documents
The ISO sends the initial I-20 or DS-2019 for new students by express mail free of charge, (scholar's forms are mailed by the department). For all subsequent mailings of documents, express mail services are available at your own expense. Our office uses eShipGlobal to coordinate express mail service. Please complete the following steps to request this service (do not go through the DHL or FedEx website directly).
- Visit the eShipGlobal website (viewed best with Internet Explorer & Mozilla Firefox browsers).
- Complete the registration form. You will need the email address you will use for communication from this company, a mailing address and phone number. After registering, within 30 minutes you will receive an email requesting that you activate your account. This is required for you to begin using the account.
- Follow the instructions in the email you receive to activate your account. Once the activation process is complete, you will receive another email confirming this fact.
- Prepare the shipping label. This step cannot be completed until you have activated your account. Select "Receive a Package From Universities," then “Virginia” from the map of the United States, next “University of Virginia” and finally “International Studies Office.” This will ensure your shipping label is received by our office.
- Once you get to this step, you will need to have your mailing address (U.S. or foreign), phone number and email address. Note that a UVA ID is NOT required to submit your request. Please use uemsid-xxxx if you do not yet have your UVA ID. At the end of the screen, you should select “ship/quote.” You will receive a quote and have the option to choose your carrier – FedEx or DHL. At this stage, you will also be able to select your method of payment (i.e. credit card or wire transfer). Please pay close attention to the information submitted on these screens, as errors in the credit card information or submitting incorrect or incomplete address information will result in a delay in the mailing of your documents.
- The final email you receive from eShipGlobal will be confirmation of your order. This email will provide you with detailed information about your shipment (i.e. payment amount, tracking number, mailing address, etc.). ISO will receive a copy of this email at the same time as you, so there is no need to forward us the information.
If you experience any difficulty in registering and processing the shipment, please use the “Help” link in the site for step-by-step instructions. If you have additional questions about how to use this service, please e-mail firstname.lastname@example.org. For all other inquiries related to your immigration status, please email email@example.com.